Part-time bookkeeper
Organization: The Crossing Arts
Location: Brainerd, MN (hybrid possible with occasional on-site as needed after training)
Hours: Part-time (flexible schedule, approx. 8–15 hours/week)
Compensation: $18-22 per hour, depending on experience
About The Crossing Arts
The Crossing Arts is a nonprofit arts organization located in the Brainerd Lakes Area of Central Minnesota. Our mission is to cultivate community connections through education, exposure to, and experiences with the arts. We believe art is for everyone, and we pursue strategic partnerships that broaden connections and foster appreciation for the arts. As a small team, we offer a "learn-by-doing" environment where your work directly contributes to our growth and social impact.
Role Overview
The Crossing Arts seeks a detail-oriented, reliable Part-Time Bookkeeper with experience in nonprofit financial management and QuickBooks Online. This role is responsible for maintaining accurate financial records across multiple revenue streams—including gallery/gift shop sales, classes, memberships, donations, and grants—and supporting financial reporting for leadership and the board.
The ideal candidate is organized, proactive, and comfortable working independently while collaborating with the Executive Director.
Key Responsibilities
Financial Record-keeping
Maintain accurate and up-to-date financial records in QuickBooks Online
Record and properly categorize all income and expenses across programs
Reconcile bank and credit card statements monthly
Revenue Tracking (Arts-Focused)
Track and reconcile gallery sales, including artist payouts/commissions
Record class/workshop registration income and related expenses
Monitor and record membership dues, donations, and sponsorships
Track grant income and ensure proper coding (restricted vs. unrestricted)
Accounts Payable & Receivable
Process invoices, payments, and reimbursements
Ensure timely payments to artists, instructors, and vendors
Monitor incoming payments and follow up as needed
Payroll & Contractor Support
Assist with payroll processing
Track payments to teaching artists and independent contractors
Prepare or support annual 1099 filings
Reporting & Budget Support
Generate monthly financial reports (Statement of Activities, Balance Sheet, Budget vs. Actual)
Assist with tracking program budgets and overall cash flow
Prepare financial reports for board meetings
Support annual 990 tax preparation as needed
Nonprofit Financial Management
Track restricted vs. unrestricted funds
Assist with grant tracking and reporting documentation
Help ensure compliance with nonprofit accounting best practices
Qualifications
Required:
Experience with QuickBooks Online
Previous bookkeeping experience with a preference for experience in nonprofit bookkeeping
Strong understanding of basic accounting principles
High attention to detail and accuracy
Ability to manage confidential financial information
Preferred:
Experience working with nonprofit organizations
Familiarity with fund accounting and grant tracking
Experience managing multiple revenue streams (retail, programs, donations)
Experience preparing reports for boards and fundersWhat You’ll Gain
Work Style & Traits
Organized and deadline-driven
Clear, proactive communicator
Self-motivated and able to work independently
Comfortable working in a small, community-focused nonprofit environment
Interest in the arts and supporting local artists is a plus
Compensation and Benefits
Hourly Pay: $18.00 - $22.00 per hour, paid bi-weekly
Flexible schedule
Paid Time Off
Email your resume and cover letter to Executive Director, Jennifer Jacquot-DeVries at jennifer@crossingarts.org to apply.
Interviews will be ongoing as applications are received. The position will remain open until filled.